Team & Access Control

Team & Access Control governs who can log in to your hotel's dashboard and exactly what each person is allowed to see and do once they're in. This is separate from the employee records kept under Staff (HR).

1. Team Members

1. Click Invite Member, enter their name and email, and choose a role (Admin, Accountant, Receptionist, or any custom role your plan supports).
2. They receive an invite to set up their own password, or an admin can set a temporary password directly — either way, the person can enter and confirm whatever password they want, with a show/hide toggle so they can check it before saving.
3. From this list you can deactivate a member (blocking login without deleting their history), reset their password, or remove them entirely.

2. Access Control

Each team member has a permissions list controlling which sidebar sections they can open — Reception, Rooms, Finance, Hotel Businesses, HR, Reports, Settings, and so on.

• Open a member's access settings and toggle each module on or off individually.
• Changes take effect the next time that member's session refreshes its permissions — no need for them to log out and back in in most cases.
• A member with no access to a module (e.g. Overview or Finance) simply won't see it in their sidebar or be able to load its pages directly.

3. Business-Level Access

Beyond the Hotel Businesses module toggle itself, you can restrict a member to specific businesses only — for example, a bar attendant who should see the Bar but not the Restaurant or the Laundry.

1. Enable the Hotel Businesses module for the member.
2. Under business-level access, check only the specific business (or businesses) they should have access to.
3. Save — the member will now only see the businesses you selected, not every business the hotel has created.

If a member's business access ever looks wrong after this kind of change (for example, showing every business instead of only the selected one), re-open their access settings and save again — this re-applies the correct scoping to their account.